Applying for accommodation

• 26 February 2025 – applications open for firm choice applicants 
• 30 June 2025 – applications close 
• July – we send offers, starting with students who have access requirements 
• August – late, insurance and Clearing applicants can register interest for remaining rooms, if available. 

We send accommodation offers by email. Please make sure your email address on UCAS is up to date, and not your school or college email address, as this is the one we’ll use to contact you.

Firm choice applicants who have stated specific access requirements will be sent offers of accommodation shortly after the application deadline, in early July.

We send remaining accommodation offers from mid-July onwards. Don’t worry if you don’t hear from us right away – we send offers throughout the month.

Timings may vary for accommodation managed by third parties (Waterside Court, Charlton Court and Twerton Mill). 

The process of accepting your offer varies slightly, depending on the accommodation you're offered. Details on how to accept your offer will be contained in your offer email. In general, you’ll need to:

• Complete your booking form before the deadline (if applicable)
• Read your licence / tenancy agreement carefully, and sign this
• Make an upfront payment to secure your room
• Complete guarantor information (if applicable)

Make sure you fully understand the legal commitment you're making before returning your signed licence agreement, tenancy agreement and/or terms and conditions.

Remember: accommodation is offered for the full length of the contract. All contracts are fixed term agreements and once you’ve signed and accepted, you’re committing to the full duration and length of the stay specified.

Move-in instructions will be attached to the offer letter email and you can start planning what to bring.

Guaranteed offers of accommodation only apply to the first offer we send to eligible applicants. If you decide to reject your offer of accommodation, we'll try to make you a second offer, but we can’t guarantee this. You'll only receive a new offer should an alternative room become available.

Allocations are subject to you successfully joining BSU. Unsuccessful applicants won’t be able to live in our accommodation and their room offer will be withdrawn.

We don’t allocate rooms on a first come first served basis unless we’re offering rooms during Clearing. Firm choice applicants who have disclosed specific access requirements are given priority and are allocated first. This means that some rooms may not be available in the application portal.

We always try to make sure that you get into your first-choice halls, however this isn’t always possible due to high demand. If we receive identical applications for room types and locations that exceed our supply, we randomise applications. 

Bath Spa University holds a number of Open Days and Offer Holder Days throughout the year. Students who choose to live in our Show Flats work these events to show their accommodation to visitors in exchange for a discount on their rent.

Bath Spa University has a limited number of ‘show flats’ available at the following locations:

• 5 rooms at Charlton Court
• 28 rooms at Newton Park
• 7 rooms at Twerton Mill

Students living within these flats receive a discounted licence agreement or rent charge, equivalent to £85 per event or £850 for the entire contract length. Rooms in Show Flats are not guaranteed to applicants who select this option in their application form, due to the limited numbers of rooms included. 

Students living in show flats will also have the opportunity to become a paid Student Ambassador on these dates, subject to the standard recruitment process for these posts. Any Student Ambassador payment is in addition to the discount offered on the licence agreement or rent charge.

Students selecting a show flat option are making a commitment to:

1. Ensure their room is clean and tidy for all the pre-agreed ten dates for Open Days and Offer Holder Days throughout the academic year. Dates for academic year 2025-2026 are currently being finalised.
2. Attend a short training session from the Student Accommodation and UK Student Recruitment and Outreach Team during their first month at university. 
3. Be available to accompany students and their supporters to view the communal areas and their bedroom between 9am and 5pm on all ten dates.

Discounted 'show flat’ accommodation rates are only available to students who commit to all ten dates.

The University reserves the right to move students to alternative, non-discounted accommodation in the event that any of these conditions are not met. 

Allocations to these rooms will be completed by the Student Accommodation Team, via the standard allocations procedure.

Students who are allocated a show flat room will receive further information about the full offer terms and conditions when they receive their room offer in July.